Community Room Policy
Pennsauken Free Public Library Rendle S. Willgoos Community Room Policy
The Library's mission is to provide optimum service to our community. The purpose of the library's meetig room is to support library programs and activities and to provide a meeting room to accommodate the community's need for a place to assemble.
The library cannot and does not endorse or affirm the philosophy, political, religious or other ideology of any group or organization utilizing the room. As such , the library excludes the use of its facilities for political rallies, religious services or other activities as directed by the Director and/or the Library Board of Trustees.
Use of the room must meet these qualifications
1. The Pennsauken Free Public Library meeting room is available for use by the community for any public function of an educational or civic nature.
2. The Pennsauken Free Public Library shall not attempt to judge the objectives of any group or program not sponsored by the library.
i) any library-related group.c) In the event of a conflict of scheduling, the following priorities shall apply: (a) library sponsored programs; (b) library-related groups; (c) educational programs; (d) cultural/civic programs.
3. A Pennsauken resident with an up-to-date library card, who is an officer of the group, must make a request for the use of the room on a Community Room Application form. The resident-applicant must be present at all of the approved functions of the group. If unable to attend, the library must be notificed.
5. Refreshements may be served with advance permission of the Director.
i) User must supply all paper goods, utensils and clean-up supplies.
6. Any group using the meeting room shall be held liable for damages to library property which result from use of these facilities.
7. At least one adult (21 or over) must be present at all times for all activities in the meeting room and/or in the library for every ten (10) children.
8. The library is not responsible for lost or stolen articles.
9. Discrimination on the basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in the provision of service is unlawful and not allowed.
10. Any ogroup using the meeting room will be responsible for setting up the rooms according to its own needs. Library staff will bear no responsibility.
11. Scotch tape, tacks, or nails are not to be placed on doors, walls, or furniture in the rooom.
12. Maximum capacity of the meeting room is eighty (80) persons (standing and seated) due to needed storage space.
13. In the event that two groups need the room at the same time, the folding curtain will separate the room at the Director's or his/her designee's discretion.
14. Printed materials may not be distributed outside the meeting without the Director's permission. Requests for permission to display exhibits or literature must be made to the Director in advance (see Application Form for displays.)
15. The room must be vacated and straightened up at least fifteen (15) minutes before library closing. Meetings may not be scheduled before/after library hours. Exceptions may be granted by the Director with proper notice on the Application.
16. All publicity must indicate the name of the group sponsoring the event.
17. Groups are subject to copyright law in the use of film, video, music and other media and are also responsible for observing the admission policies associated with Motion Picture Association of America (MPAA) guidelines when showing rated films in the meeting room.
18. Unlawful activity is not permiited in this room.
19. Code of Conduct
20. Please attach a 'Certificate of Insurance' with the Pennsauken Free Public Library listed on said document if non-profit organization is in possession of such a document. Otherwise, the non-profit organization will have agreed to the 'Hold Harmless Agreement' provision, which is included in the text of the application form.
Waiver of Regulations
Exceptions from specific regulations of the policy may be authorized in writing for the Friends of the Pennsauken Free Public Library, all Boards and agencies of the Township of Pennsauken and on behalf of the Township of Pennsauken, the Pennsauken Township Board of Education, and the Pennsauken Free Public Library Staff.
Revised and Approved by the Board of Trustees, 5/24/10.